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Accounting & Finance

Hire an Offshore Accounts Receivable Assistant

Invoices need sending, payments need matching and customer balances need checking. Hire a dedicated accounts receivable assistant who keeps that work moving in your accounting system. Based in our managed office in India and working UK hours, they support your finance team while you set priorities and approve escalations.

Job Titles Covered

Accounts Receivable Clerk AR Specialist Billing Assistant Credit Control Assistant Sales Ledger Clerk Collections Support Assistant
  • A dedicated accounts receivable assistant working exclusively on your ledger
  • Invoices raised on time and followed up before they become overdue
  • Payments posted, reconciled and allocated on the day they are received
  • Clear aged debtor reports your finance lead can act on with confidence
  • Polite, persistent payment follow-ups in your company’s name and tone
  • Works in Xero, QuickBooks, Sage or your ERP during UK business hours
Calculate Savings Book a Consultation →
✓ Up to 59% Cost Saving ✓ ~4 Weeks Deployment ✓ Live in 4 weeks ✓ Works in Xero, Sage & QuickBooks ✓ Works your UK business hours ✓ ISO-certified & GDPR-trained
✦ SKILLS • RESPONSIBILITIES • TOOLS

Everything Your Accounts Receivable Assistant Needs to Deliver Results

Choose an assistant for routine billing support, independent sales ledger work or oversight of your accounts receivable processes. We screen candidates for the accounting systems you use, Excel skills, attention to detail and customer communication. They work alongside your existing accounts receivable team or report directly to your finance lead.

▣ Role Overview

Junior Accounts Receivable Assistant

A junior accounts receivable assistant handles day-to-day billing administration, including raising invoices, posting payments, sending statements and keeping customer account records accurate and up to date.

It is a cost-effective way to ensure invoices are issued on time and payments are recorded correctly. Your assistant works under the direction of your finance lead, without the cost of adding a full UK salary to your payroll.

▦ Responsibilities
1

Invoice generation

Creates and sends accurate customer invoices on schedule, ensuring timely billing and well-organised records.

2

Payment posting

Records incoming customer payments against the correct invoices, keeping accounts accurate and up to date.

3

Statement preparation

Prepares and issues customer account statements, helping clients clearly track outstanding balances and payment history.

4

Customer account updates

Maintains customer records, billing details and account information so every record remains accurate and current.

5

Payment reminders

Sends professional overdue payment reminders, following your credit control process to encourage faster customer payments.

🛠 Skills & Tools
Xero Cloud Accounting
72%
QuickBooks Cloud Accounting
70%
Excel / Google Sheets Spreadsheets
73%
Invoice Processing Billing
75%
Written English (Billing) Communication
74%
✓ Work Standards
✓

UK working hours alignment

✓

AAT Qualified or early stage ACCA

✓

Strong attention to detail

✓

GDPR compliance trained

✓

FRS 102 working knowledge

✓

Secure Financial Management

▣ Role Overview

Mid-Level Accounts Receivable Assistant

A mid-level accounts receivable assistant takes ownership of your sales ledger, managing everything from invoicing and cash allocation to customer account reconciliations and overdue payment follow-ups. They chase payments politely but consistently and produce clear aged debtor reports your finance lead can rely on.

This is the level many UK businesses choose when they need someone who can manage the ledger independently, rather than simply enter data.

▦ Responsibilities
1

Sales ledger ownership

Manages the sales ledger from invoicing through to cash allocation, ensuring customer accounts remain accurate and up to date.

2

Payment reconciliation

Reconciles customer payments, allocates cash to the correct accounts and promptly clears unallocated balances across the sales ledger.

3

Credit control follow-ups

Chases overdue invoices by email and phone, following your credit control process while maintaining professional customer relationships.

4

Aged debtor reporting

Produces accurate aged debtor reports, flagging overdue accounts and payment trends that require immediate attention.

5

Month-end support

Completes sales ledger reconciliations and prepares accurate month-end reports, ensuring finance teams can close accounts confidently.

🛠 Skills & Tools
Xero / QuickBooks / Sage Accounting
84%
Excel (Reconciliations) Spreadsheets
82%
Credit Control Communication Collections
83%
Stripe / GoCardless Payments
79%
Aged Debtor Reporting Reporting
81%
✓ Work Standards
✓

UK working hours alignment

✓

AAT Qualified or early stage ACCA

✓

Strong attention to detail

✓

GDPR compliance trained

✓

FRS 102 working knowledge

✓

Secure Financial Management

▣ Role Overview

Senior Accounts Receivable Assistant

A senior accounts receivable assistant oversees billing, payment allocation, reconciliations and reporting. They review the work of junior staff, investigate ledger differences and improve the checks that keep customer balances accurate.

Your finance lead retains approval of credit terms, write-offs and sensitive collection decisions.

▦ Responsibilities
1

Receivables process ownership

Oversees the complete receivables process, improving invoicing, collections and payment cycles to help reduce debtor days.

2

Escalation & dispute management

Resolves complex payment disputes by coordinating with customers and internal teams, escalating cases only when necessary.

3

Cash-flow reporting

Produces receivables forecasts and cash-flow reports, giving finance leaders better visibility into expected collections.

4

Team oversight

Supports and reviews junior receivables staff, allocating work and maintaining high standards of accuracy and efficiency.

5

Month-end & audit support

Delivers accurate ledger reconciliations, receivables schedules and audit-ready documentation to support a smooth month-end close.

🛠 Skills & Tools
Sage / NetSuite / Dynamics ERP & Accounting
90%
Debtor Days (DSO) Reduction Collections
92%
Cash-Flow Reporting Reporting
89%
Dispute Resolution Collections
87%
Team Coordination Leadership
88%
✓ Work Standards
✓

UK working hours alignment

✓

AAT Qualified or early stage ACCA

✓

Strong attention to detail

✓

GDPR compliance trained

✓

FRS 102 working knowledge

✓

Secure Financial Management

What They Handle

Accounts Receivable Services Built Around Invoices, Payments and Cash Flow

Our offshore accounts receivable services give you a dedicated assistant working in your own ledger. They handle the agreed accounts receivable processes, from raising invoices and allocating payments to reconciling customer balances and preparing reports. You approve changes to credit terms, write-offs and escalations.

Invoicing & Billing Support

Invoices out on time, every time, so payment terms start sooner.

Invoice generation

Raises invoices and checks billing details before sending.

Invoice matching

Matching invoices to orders and deliveries.

Statement preparation

Regular customer statements sent on time.

Billing support

Corrections, credit notes and re-issues.

Payments & Reconciliation

Every payment is posted, matched and allocated without a backlog.

Payment posting

Incoming payments logged the same day.

Payment reconciliation

Matches payments to invoices and flags discrepancies.

Cash allocation

Allocates receipts to customer accounts and tracks unmatched payments.

Remittance matching

Remittance advice matched to receipts.

Credit Control & Collections Support

Overdue invoices chased persistently, politely and in your name.

Payment follow-ups

Email and phone chasing to your cadence.

Overdue reminders

Structured reminders before debts age.

Dispute logging

Disputes captured and kept moving.

Collections support

Escalation prepared, decided by you.

Reporting & Ledger Management

A sales ledger your finance lead can actually plan cash flow from.

Aged debtor reporting

Reports overdue invoices, unresolved queries and required follow-ups.

Sales ledger support

The ledger kept clean and current.

Cash flow support

A forward view of expected receipts.

Month-end support

Reconciles the sales ledger and prepares month-end schedules.

Tools & Systems

Tell us whether you use Xero, QuickBooks, Sage or another accounting system. We shortlist candidates with relevant experience and agree the access they need before they start.

Xero / QuickBooks / Sage

Cloud accounting and sales ledger.

NetSuite / SAP / Dynamics

ERP receivables management.

Stripe / PayPal / GoCardless

Payment platforms and matching.

Excel / Dext / HubSpot

Reconciliations, capture and records.

Core activities owned by this role

✓ Invoice generation and billing
✓ Payment posting and reconciliation
✓ Credit control follow-ups
✓ Aged debtor reporting
✓ Cash allocation and remittance matching
✓ Month-end sales ledger close
Our Progress

How Do We Hire and Set Up Your Accounts Receivable Assistant ?

Tell us your invoice volume, accounting software and where the backlog sits. We shortlist suitable candidates for you to interview and choose. Your assistant then learns your billing rules, approval limits and reporting schedule, so they can support your internal staff while you maintain control of the work.

01
Briefing

We assess your invoice volume, accounting systems, payment terms and reporting needs to determine the right level of AR support.

02
Sourcing

We search our India-based finance network for accounts receivable professionals skilled in billing, collections and credit control.

03
Shortlist

Receive two or three pre-screened accounts receivable specialists matched to your ledger, software and business requirements.

04
Interview

Meet shortlisted candidates by video, assess their communication and experience, then choose the best fit for your business.

05
Onboarding

We handle NDAs, system access, finance processes, reporting cadence and UK-hours alignment for a smooth start.

06
Support

Your accounts receivable assistant receives ongoing account management and continuous support.

▲ Transparent pricing

Accounts Receivable Assistant pricing & savings

Compare the estimated UK employment cost with Aspire’s monthly fee to see the potential cost savings. The fee includes your dedicated assistant, workstation, recruitment, HR support and UK account management.

Level UK cost / month* Aspire fee / month You save / year Saving
Junior · 1–3 yrs £2,788 £1,150 £19,656 59% (63% saving London)
Mid-level · 4–7 yrs £3,288 £1,450 £22,056 56% (59% saving London)
Senior · 8+ yrs £3,788 £1,850 £23,256 51% (56% saving London)

*UK national benchmark: salary + employer NI + pension. Excludes bonuses, recruitment fees and overheads.

Compare Your Options

Accounts Receivable Assistant vs Hiring From Others

See how hiring an offshore Accounts Receivable Assistant with Aspire compares to a UK in-house hire, a UK agency, or hiring freelancers directly.

Factor UK In-houseDirect hire Best valueAspire OffshoreDedicated offshore UK AgencyOutsourced FreelancerMarketplace
Monthly Cost £2,788 £1,150 £2,788+ Variable
Time to Deploy 6–12 weeks 4 weeks 2–6 weeks 1–4 weeks
Same Person on Your Ledger Yes Yes Rotating team Variable
Chases in Your Name & Tone Yes Yes Often their brand Depends
Escalation Stays with You Yes Yes Partial Depends
Works Your UK Hours Yes Yes Depends Depends
Works in Your Xero / Sage / QuickBooks Yes Yes Sometimes their system Depends

* UK in-house cost includes salary, employer NI, pension, and overhead based on a mid-level accounts receivable assistant.

Hire Dedicated Accounts Receivable Assistant

Ready to Hire a Dedicated Accounts Receivable Assistant ?

Book a 15-minute call and we’ll help you identify the right level of accounts receivable assistant for your ledger.

Book a Free Consultation →

Configure Your Employee

Figures represent typical UK employment costs.
Includes salary, employer National Insurance, and pension contributions.
Excludes bonuses, commissions, recruitment fees, and overhead costs.

UK Total Cost (Annual)£0incl. all employer costs
Aspire Offshore Cost (Annual)£0all-inclusive rate
Your Annual Savings£0per year
0%

3-Year Savings£0

Monthly Saving£0

Annual Cost Comparison

Ready to Start Saving?

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Client Reviews

What UK Businesses Say About Aspire Offshore Accounts Receivable Assistant ?

"

""Chasing overdue invoices always ended up at the bottom of the pile. The Accounts Receivable Assistant Aspire placed now follows up every account on schedule, professionally and in our company’s name and tone. Our debtor days have dropped from 54 to the low 30s, while the role costs around 62% less than hiring a UK employee.”"

★★★★★
G
Gareth Thomas Managing Director · Thomas Building Supplies Swansea, UK
"

""We worried that outsourcing payment collections might affect our client relationships, but it’s been the opposite. Statements go out on time, reminders are handled professionally, and anything sensitive comes to me first. It’s roughly 61% cheaper than hiring locally, and our cash flow has never looked better.""

★★★★★
P
Priya Joshi Finance Manager · Redwood Recruitment Group Manchester, UK
"

""Our Xero ledger was full of unallocated payments and unresolved invoice disputes. Aspire’s Accounts Receivable Assistant reconciled everything within the first month and now keeps our ledger accurate at every month-end. We saved around 57% compared with a UK hire, but the biggest benefit is having financial records our accountant can rely on.""

★★★★★
D
Daniel Maguire Owner · Maguire Print & Packaging Belfast, UK
4.9
★★★★★ Excellent Based on 30+ client reviews
94% Client retention
98% Roles filled on time
26 days Avg. deployment
Get a Free Quote
FAQs

Frequently asked questions

Everything you need to know about hiring an offshore Accounts Receivable Assistant with Aspire.

A UK Accounts Receivable Assistant costs more than the salary alone once employer National Insurance, pension contributions and other overheads are included.

  • Junior (1–3 yrs): about £2,788/month in-house vs £1,150/month with Aspire
  • Mid-level (4–7 yrs): about £3,288/month vs £1,450/month
  • Senior (8+ yrs): about £3,788/month vs £1,850/month

An Accounts Receivable Assistant manages the money owed to your business by raising invoices, posting and reconciling payments, allocating cash, following on overdue accounts, logging disputes and preparing aged debtor reports. At senior level, they can also help improve collections processes and reduce debtor days.

No. Your dedicated Accounts Receivable Assistant contacts customers in your company’s name, follows your approved templates and communication style, and works to your collections schedule. Any sensitive accounts or escalations are referred back to you before further action is taken.

An Accounts Receivable Assistant manages invoicing, payment allocation, reconciliations and reporting, while also handling routine payment follow-ups. A Credit Controller focuses more heavily on Overdue debt, collection schedules, payment plans, credit risk and difficult payment follow-ups. We match the role to your business needs

Yes. Your dedicated Accounts Receivable Assistant works from our India office during UK business hours, using your Xero, QuickBooks, Sage or ERP system with secure access and signed NDAs from day one.

Every hire includes a dedicated full-time Accounts Receivable Assistant, recruitment, HR support, a workstation and a UK account manager, all for one fixed monthly fee. Services cover invoicing, payment posting, reconciliations, cash allocation, payment follow-ups, aged debtor reporting and month-end support.

Yes. Our Accounts Receivable Assistants work under signed NDAs using secure, access-controlled systems that support UK GDPR requirements. Payment reminders follow your approved processes, while final collection and escalation decisions remain under your control.

Most businesses can complete the hiring process in around four weeks, including briefing, sourcing, shortlisting, interviews and onboarding. Aspire Offshore manages the process from start to finish, so you only need to interview the final shortlisted candidates and choose the best fit.

Yes. Your dedicated assistant follows your processes and reports to your finance lead.

  • You choose the person and set their priorities
  • They work in your accounting system during agreed UK hours
  • Credit terms, write-offs and sensitive escalations remain subject to your approval.
Still have questions?

Speak to our team — we'll answer any questions and give you a no-obligation proposal.

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Why UK Businesses Trust Aspire Offshore

The offshore partner built for UK business standards

Cost Reduction Up to 70% Cost Reduction
Deployment 4 Weeks Avg. Deployment
Operations 24/7 Operations
ISO Facility ISO Certified Facility
UK Hours UK Hours Aligned Working
Pre Vetted Talent 100% Pre-Vetted Talent
GDPR GDPR Compliant UK Operations UK-Aligned Operations Account Manager Dedicated Account Manager Data Security NDA & Data Security

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